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How To Manage Flight Booking On Southwest Airlines?

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This blog is all about Southwest Airlines Manage Booking.

Air travel is the fastest and the safest means of travel over long distances. That’s why it is so prevalent in the modern world.

One of the Airlines that people prefer to travel with is Southwest Airlines. With an active fleet of 736 aircraft, serving over 100 destinations, it’s one of the most prominent airlines in the world.

 Southwest Airlines provide passengers with an online system to interact with their bookings. In addition, it allows them to amend their flights.

So, today, let’s discuss the Southwest Airlines Manage Booking – Section.

Uses of Southwest Airlines Manage Booking

In short, it is a page on the airline’s website that allows passengers to interact with their booking. That’s to say, passengers have to ability to check & amend their flights if necessary. Therefore, below, we’ll discuss what all you can do with Southwest Airlines Manage Booking.

However, first, you need to retrieve your booking through the Manage Booking section.

  • Firstly, visit the official Southwest Airlines website.
  • Secondly, click on the header tab & under Flight, and select Manage Reservations.
  • Thirdly, fill in our booking details & click on Search.
    • Confirmation Number
    • First Name 
    • Last Name

The website will now retrieve your booking itinerary from the database.

Flight Status – In short, passengers can check the live status of their flight using this tool. Once you retrieve your booking using the manage reservation, select your booking & click on Status.

Change Flight – In case a passenger’s travel plans change, they can amend their tickets. And make changes on Dates of Travel, Type of Fare, Destination, etc.

  • Firstly, use Southwest Airlines Manage Booking to retrieve your reservation.
  • Once the website retrieves your booking, click on Change Flight.
  • Then, click on the edit icon next to the element you wish to change.
    • Date of Departure
    • Date of Return
    • Destination
    • Fare Type
  • Once you’ve made the changes, click on Save.
  • Lastly, pay any charges that the airline asks you to pay.

Make Name Correction – In case a passenger enters their name incorrectly while booking their ticket. Then, they can access & amend their name through Southwest Airlines Manage Booking.

  • Firstly, visit the official Southwest Airlines website & access your booking.
  • Secondly, click on Change Flight & select the edit icon next to your Name.
  • Thirdly, amend your name and then click on Save.

Southwest Airlines will reissue your ticket with the name amended.

Flight Cancelation – In unfortunate scenarios, passengers have the ability to cancel their Southwest flights. Also, while canceling your flight, you’ll have to choose what to do with the fare amount. That’s to say, you have two options – Claim Refund or Convert to Travel Funds.

If you need: Southwest Airlines Cancelation Policy

  • Firstly, access the Manage Reservation page, then you’ll have two options.
    • Either, put in your booking details & click on search.
    • Or, click on Cancel Flight under the Change or Cancel Flight heading. Then, put in your booking information & click on Continue.
  • Secondly, the website will ask you to select the Refund method. However, if the Refund Method option is unavailable, you’re only eligible for Tavel Funds.
  • Thirdly, click on Refund Method & select the option you prefer.
    • Claim Refund
    • Travel Funds
  • Lastly, select Cancel Flight.

Subsequently, the airline will send you a confirmation email once your request is processed. Then, it’ll start processing your refund request.

Check Travel Funds – Lastly, passengers can look up their available Travel Funds from a particular fare using Manage Reservation.

  • Firstly, visit the official website of Southwest Airlines.
  • Secondly, click on the header & select Check Travel Funds under the Flight section.
  • Thirdly, fill in your booking details & click on Check Funds.
    • First Name
    • Last Name
    •  Confirmation Number

Southwest Airlines Terms & Conditions

  • Firstly, Southwest Airlines offer passengers three types of fares to choose from. Also, whether or not a fare is refundable depends on its class. Therefore, below we’ve shown that information in a tabular form.
Fare TypeEligibility
RefundableReusable as Travel Funds
Wanna Get Away®NoYes
Business Select®YesYes
  • Secondly, the minimum cancelation window for Southwest flights is 10 minutes before departure time. To clarify, passengers need to cancel their flights at least 10 minutes before the departure time. Otherwise, they’d be considered a no-show, and their fare amount will convert to Travel Funds
  • Thirdly, Wanna Get Away® fares are not eligible for refunds & can only be converted into Travel Funds. Unless you cancel them within the 24-hours cooling-off period.
  • Fourthly, the validity of a travel fund depends on the payment channel used for purchasing the fare. To clarify, we’ve given a table with different payment channels & their validity.
Method of PurchaseTravel Fund Validity
Credit Card
12 Months from the Booking Date
Gift Card
Southwest LUV VoucherValidity Period of the LUV Voucher
  • Also, like most airlines, Southwest has a 24-hour cooling-off period. Thus, the fares canceled within 24 hours of booking are eligible for:
    • Full Refund
    • Travel Funds
  • Although, the airlines do their best to process your refund request as quickly as possible, within 7 days. However, banks can take additional 10 working days to process the payment. Thus, the full refund process can take up to 17 days.
  • If a passenger wishes to claim their Travel Funds as a refund, then,
    • Contact Southwest at:
      • 1-800-435-9792 (English)
      • 1-800-826-6667 (Spanish)
    • Mail Southwest at:
      • Southwest Airlines
        Refunds Department
        P.O. Box 36649
        Dallas, Texas 75235-1649

However, this is only applicable to refundable tickets.

  • Lastly, for no-show passengers:
    • Southwest will deposit the Rapid Rewards Points used to book the fare back into the account.
    • Also, the airline will convert the taxes & fees in the fare amount into Travel Funds.

Frequently Asked Questions

How to check my Southwest Airlines itinerary?

In order to check your Southwest Airlines flight itinerary, 
– First, visit the official Southwest Airlines website.
– Secondly, click on the “FLIGHT | HOTEL | CAR | VACATIONS” tab.
– Thirdly, click on Manage Reservations under the Flight heading.
– Then, enter your booking details & click on Search.
. Confirmation Number
. First Name
. Last Name
– Lastly, select your booking to see the flight itinerary.

How do southwest airlines check in?

In short, there are three ways to check into your flight on Southwest Airlines:

Airport Check-in Counter.
Southwest Kiosk
Southwest Website

– First, visit the Southwest website.
– Secondly, click on the header & select Chek-In.
– Then, enter your booking details & click on Check-in.
. Confirmation Number
. First Name
. Last Name

How do I find my flight confirmation number Southwest?

Mostly, the confirmation number for your booking is on the confirmation email & the e-ticket you receive after booking. However, if you have not received any such mail, contact the Southwest Reservation Department at 1-800-435-9792.

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